Privacy Policy

Effective Date: May 2022

Orchard Grove Nursery Inc. ("we", "our", or "us") is committed to protecting the privacy and personal information of the children in our care and their families. We adhere to the privacy requirements outlined in the Personal Information Protection and Electronic Documents Act (PIPEDA), the Child Care and Early Years Act (CCEYA), and other applicable Ontario privacy legislation.

1. Collection of Personal Information

We collect personal information that is necessary to provide high-quality child care services, meet regulatory requirements, and ensure the health, safety, and well-being of the children in our care.

This may include:

Child’s name, date of birth, health information, immunization records
Parent/guardian contact details and emergency contact information
Authorized pick-up persons
Medical or allergy-related details
Records of attendance, incidents, and progress

2. Use of Personal Information

The information we collect is used solely for the purposes of:

Providing safe and appropriate care for children
Communicating with parents/guardians
Meeting our legal and regulatory obligations
Maintaining accurate administrative records

3. Consent

We will obtain your informed consent before collecting, using, or disclosing personal information, except where otherwise permitted or required by law.

4. Disclosure of Information

Orchard Grove Nursery Inc. does not share or sell personal information to third parties.

We may disclose personal information:

As required by law or regulation (e.g., to Ministry of Education inspectors or public health authorities)
In the case of a medical emergency, to healthcare providers
To authorized individuals as identified by the parent/guardian

5. Safeguarding Personal Information

We take appropriate physical, administrative, and technical measures to protect personal information against unauthorized access, loss, or misuse. This includes:

Locked filing cabinets
Password-protected digital systems
Staff training on confidentiality obligations

6. Access and Correction

Parents and guardians have the right to access and correct their personal information or that of their child by submitting a written request. We will respond within a reasonable timeframe.

7. Retention and Disposal

We retain personal information only as long as necessary to fulfill the identified purposes and comply with legal obligations. Records are securely destroyed when no longer required.

8. Questions or Concerns

If you have any questions or concerns about our privacy practices or wish to make a complaint, please contact:

Orchard Grove Nursery Inc.
100 Old Orchard Grove
info@orchardgrovenursery.com
647-417-7262

This Privacy Policy may be updated from time to time to reflect changes in legal requirements or organizational practices. The most current version will be made available upon request.

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